Computer Literacy And Its Implication To A Modern Secretary In An Organization

COMPUTER LITERACY AND ITS IMPLICATION TO A MODERN SECRETARY IN AN ORGANIZATION

(A CASE STUDY OF INTITUTE OF MANAGEMENT AND TECHNOLOGY (IMT) ENUGU)

TABLE OF CONTENTS

 

Title page

Approval page

Dedication acknowledgement

Table of content

List of tables abstract

 

CHAPTER ONE

Introduction

1.1            Background of the study

1.2            Statement of problem

1.3            Purpose of the study

1.4            Scope of the study

1.5            Research questions

1.6            Significance of the study

 

 

CHAPTER TWO

Review of related literature

2.1            The computer system

2.2            Definition of computer literacy

2.3            The application packages

2.4            Importance of computer literacy

2.5            The relevance of computer literacy and application to modern secretaries.

2.6            The need for secretarial training to meet office technology advancement.

2.7            Summary of related reviewed literature

 

CHAPTER THREE

Research methodology

3.1            Research design

3.2            Area of study

3.3            Population of the study

3.4            Population of the study

3.5            Sample and sampling procedure

3.6            Instrumentation for data collection

3.7            Validity of the instrument

3.8            Reliability of the instrument

3.9            Method of data collection

3.10       Method of data analysis

 

CHAPTER FOUR

Data presentation and analysis

4.1            Data presentation

4.2            Summary of result / findings

 

CHAPTER FIVE

Discussion of results

5.1            Discussion of result

5.2            Conclusion

5.3            Implication of the results

5.4            Recommendation

5.5            Suggestion for further research

5.6            Limitation of the study

Reference

Appendix

LIST OF TABLE

 

Table 1

Table 2

Table 3

 

 

 

 

 

 

 

 

 

 

 

 

 

ABSTRACT

 

Since the inception of computer this present age, a lot of changes has been in the financial, institution, administrative works and communication field as well. Eras of computer generation have made this a reality.

This study is mainly concerned with findings the effect of computer on modern secretaries whether the growing computer awareness has anything to do with modern secretaries.

The researcher divided the project into five chapters.

Chapter one introduced the project topic while chapter two reviewed the nature of computers and their use.

Chapter three dwells one computer as a tool of management as it affect modern secretary.

Where as chapter four x – rays the changes associated with computer use.

Chapter five summarizes, make recommendation gives suggestion and concluded it.

 

CHAPTER ONE

 

INTRODUCTION

1.1            BACKGROUND OF STUDY

The word ‘computer’ is used when referring to a person who computer or rather, one who does some arithmetic procedures such as :

 

vAddition

vSubtraction

vMultiplication

vDivision

 

Aniken (1996) however, as time went by, some machines were invented which helped man in his every day arithmetic.

These machines became known as computer because they have been found to be successful in arithmetic and mathematical operation.

The invention of computer became a necessity because of some numerous problems encountered by man when dealing with large numbers. In addition to man’s use of grains of corn, finer, toes an pebbles as well as other smaller objects, the Chinese and japans at about 2, 00 B.C adopted and modified the Abacus in which the Japanese later unproved by inventing the SOROBAN.

According to Anikene,  (1996) the Abacus could not help as much as expected and this was the reason for John Napers (ascot) invention of Logarithm – a tabular system of Leibniz. James riffy – 1879, Charles Keffering – 1909 continued the invent towards finding improved method of, computing by developing.

 

vDigital computer

vCalculating machines

vControlling

vRecording

vComputing machines

vAccounting machine respectively

 

The ability to deal effectively with information technologies in business, industries and government and increasingly in our homes and our schools has created a need for what has been called “computer literacy”. A computer literacy populace is necessary to an information society as raw materials and energy are the industrial society.

A computer conference, jointly organized by Mime sofa Educational computing consorfilm (MECO) and the human resources research organization (HUMRRO), was carried out on computer literacy, which attempted to investigate issues, consideration and barriers to developing a national goal for achieving a computer literacy was an attempt to study the many faces to this problem.

At the end of the conference it was agreed that, there is a national need for “computer literacy”. Through, there were also many common themes.

Before the invention of computers, most of the secretarial function were previously performed manually with the use of the following machines:

 

vPunch card

vTypewriters

vAdding / calculating machines

vDating and numerical machines

vLetter opening machines

vInserting and sealing machines

vDictating machines

vAddressing machines

vFranking machines

vCollecting machines

 

All there call for time wasting, inaccuracy of work, untidy work and so on. It is also noted that for a secretary to store and retrieve information for office use, he / she had kept file in cabinet which occupied a lot of space in the office.

          The introduction of computer technology has provided a number of office equipment and machines such as:

 

vComputer

vWord processor

vElectronic

vElectric

vTypewriters

vScanning

vDuplicating

vTranscribing machines

 

This breakthrough in office technology has helped the modern secretary in the following ways:

 

vRelief of work monotony and frustration

vSaving of time and labour

vEfficient services

vManagement oriented function

 

With last two decades, the main position of he secrete was shifted from the mere handling of shorthand and typewriting to the operation of sophisticated office equipment and this trend will continue for a long time.