THE ROLE OF DATA PRESERVATION IN ENHANCING THE EFFICIENCY OF SECRETARIAL FUNCTION IN SELECTED BANK IN ENUGU METROPOLIS

ABSTRCAT

          This research work was undertaken to find out the roles of data preservation in enhancing the efficiency of secretarial function in selected banks in Enugu Metropolis.

          In doing this, the researcher evaluated the various methods of data preservation their advantages and disadvantages and the functions of a secretary in an organization. The researcher collected data from primary and secondary source. Through the primary source of data questionnaire was used to elicit appropriate information from the respondents (secretaries) in selected banks in Enugu metropolis. Secondary source of data collection in the form of textbooks, lecture notes, handbooks and journals were used to explain the topic.

          The data was analyzed using simple percentages and tables and statements. Findings from the study revealed that majority of the respondents use computerized method of data preservation while minority uses electromechanical  and manual method. It was equally revealed that users of manual method face varying problems such as time wastage and  monotony while computer users face problems such as retraining and complexity. In view of this, it was concluded that computerized method is the most effective method of data preservation. And the method was recommend to be used in banks so as to enhance the efficiency of secretarial function.

TABLE OF CONTENT

Title page

Approval page

Dedication

Acknowledgement

Abstract

List of tables

Table of contents

CHPATER ONE

INTRODUCTION

1.1            Background of the study

1.2            Statement of the problems

1.3            Purpose of the study

1.4            Scope of the study

1.5            Research questions

1.6            Significance of the study.

CHAPTER TWO

LITERATURE REVIEW

2.1            Definition and meaning of data

2.2            Definition and meaning of data processing

2.3            Definition and meaning of data preservation

2.4            Data preservation method

2.4.1    Manual method

2.4.2    Electromechanical method

2.4.3    Computerized method

2.4.4    Who is secretary

2.4.5    Various secretarial functions in an organization.

CHAPTER THREE

METHODOLOGY

3.1            Research design

3.2            Area of study

3.3            Population of the study

3.4            Sampling and sampling procedure

3.5            Instrument for data collection

3.6            Validation of research instrument

3.7            Reliability of research instrument

3.8            Method of administration of research instrument

3.9            Method of data analysis.

CHAPTER FOUR

DATA PRESENTATION AND RESULTS

4.1            Summary result/findings.

CHAPTER FIVE

DISCUSSION, IMPLICATION, RECOMMENDATION.

5.1            Discussion of results

5.2            Conclusions

5.3            Implications of results

5.4            Recommendations

5.5            Suggestions for further research

5.6            Limitations of the study.

References

Appendices

LIST OF TABLES

Table I                  Response on question no. I and 2

Table II                 Response on question no. 3

Table III               Response on question no. 4

Table IV               Response on question no. 5

Table V                Response on question no. 6

Table VI               Response on question no. 7

Table VII              Response on question no. 8 and 11

Table VIII             Response on question no. 9 and 10
CHAPTER ONE

INTRODUCTION

1.1     BACKGROUND OF THE STUDY

          According to the Advanced Learner’s Dictionary of Current English data is information prepared for and operated on a computer programmer.

          The preservation of data is as old as man himself. In the earlier times, men were capable of storing information in their brains and passing them on form one person to another by mouths. But the more authentic one were data inscribed on stone tablets, on paper scrolls and eve on walls so that generation later can still make reference to them if properly preserved. However, there were limitations on how for one could rely on these methods of preserving data. As time progressed, man continued in searching for as satisfactory data processing/preservation machine. It was due to the numerous problems encountered by man when dealing with large numbers that gave birth to the invention of various mechanisms for preserving data.

          Although man used pebbles, grains of corn, figures and toes as well as other smaller objects. The problems on how to handle pebble